Studio Rental Policies

RENTAL TERMS

“Company” is Acorn Studio, “Premises” includes the studio, “Renter” is the person or entity renting Premises or equipment.

PAYMENTS & DEPOSITS

In order to confirm and hold a reservation, all rental fees must be paid in full at the time of booking. In the case of additional time added on the shoot day, if available, additional hours will be charged at the conclusion of your rental time.

CANCELLATIONS

Renter acknowledges and agrees that cancellations of confirmed bookings will result in the following charges:

48 hours or more: A confirmed booking that is cancelled more than 48 hours prior to the booking date and time will incur no charges. All payments will be refunded in full.

24 to 48 hours: Cancellations made from 24 – 48 hours prior to the booking date and time will be charged fifty percent (50%) of the basic cost of the total studio rental. The remaining 50% of the rental fee will be refunded.

Less than 24 hours : Cancellations made less than 24 hours prior to the booking date and time will be charged the full fee of the studio rental.

All refunds will be made to the credit card used for the original booking. Company reserves the right to charge a 4% processing fee for the refund of any basic rental fee due to cancellation.

If the Company must cancel Renter’s reservation, Renter will be given, in Company’s sole discretion, either rescheduling priority or a full refund. Company is not liable for acts out of its control that affect the shoot, such as building equipment failures, power or internet outages, weather, acts of God or emergencies. In such cases, Company will refund a prorated portion of Renter’s payment.

LENGTH OF USE

Rental periods are pre-arranged at the time of booking. Renter’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. Time includes set up and break-down. Studio must be cleaned and vacated by Renter by the end of the rental period. No prior drop-off and/or pick-up after completion of shoot, of equipment, props, etc. unless negotiated at time of rental contract. Additional fees may apply.

CLEANING & TRASH

Renter agrees to leave the Premises and all contents and fixtures in the same condition as they were when Renter arrived. Company will dispose of “dry” trash collected in the supplied trash cans. Food trash and any large trash items must be removed by Renter.

All items brought to the Premises by Renter are to be removed by Renter. Items left after 7 days will be assumed abandoned and may be discarded or kept by the Company for Company use, with no compensation due the renter, at the discretion of the Company.

If Renter does not return Premises to the order and cleanliness found when Renter arrived, Company will charge at minimum a $50 cleaning fee to the card used to secure the rental.

STUDIO RULES

  • No smoking whatsoever is allowed in the studio.
  • No alcoholic beverages or non-prescription or illegal drugs.
  • Music is to be kept at reasonable levels and not contain vulgar or offensive lyrics.
  • No one will be admitted who is under the influence of alcohol or illegal substances.
  • No pets allowed without prior consent of a Company representative.
  • No open flame or incense is allowed in the studio.
  • No glitter, wet paint, flour or any other substance that is especially difficult to clean up.
  • Maximum of ten people in Renter’s party.
    Additional fee of $5 per each person over the limit will apply.

If studio rules are not followed the Company has a right to eject Renter and Renter’s party from the premises without compensation for fee paid.

WAIVER OF LIABILITY
Use of Company’s Premises and equipment is at Renter’s risk. Renter hereby agrees that Company will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to Renter, his party or possessions while on the Premises.

All persons and activity on Company’s Premisses may be video recorded for security usage.

Renter agrees to hold harmless and indemnify Company and its owners, agents, representatives, associates, officers, employees, guests and tenants against any suit, claim, loss, accident, judgment, fine, injury or damages, including reasonable attorney’s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental.

CONDUCT
This is a shared studio and we maintain a professional environment. Renter shall be solely responsible for the conduct and welfare of all persons accompanying Renter while on Company’s Premises. Renter agrees that a Company representative may, at Company’s sole discretion, be present at all times. If the representative observes or otherwise becomes aware of dangerous, pornographic, illegal or negligent practices or activities, the representative reserves the right to stop the shoot and may require Renter and Renter’s party to leave immediately. In such case no refund will be given for unused time. However, Company and its representatives assume no responsibility to act in such cases.

AGE OF MODELS
Renter is solely responsible for verifying that all photographic subjects are of legal age. Company has no responsibility to determine or verify the age of participants in the renter’s activities but reserves the right to demand proof of parental consent if models or photographic subjects are under the age of 18 and to end those activities if Company becomes aware that legal age violations are occurring. Company is not liable in the case of an invalid ID or any other form of age verification.

INSURANCE
Businesses, Corporations, Production Companies and other legal entities may be required, prior to rental, to present a certificate of general liability insurance naming Acorn Studio as additionally insured on the dates of the rental. If so required, Renter’s liability insurance shall be deemed primary and non-contributory insurance in the event of any claim or suit. Liability insurance shall be Commercial General Liability with a minimum of $1,000,000 per occurrence & annual aggregate.

EQUIPMENT
Company agrees to provide equipment in good working order, but makes no special guarantees as to said equipment’s functionality or suitability to Renter’s purposes. Renter shall notify Company immediately of any malfunction, damage or other issues with the equipment.

DAMAGE
Renter shall be solely responsible for any damage to Company’s property or equipment that occurs during the time Renter or his party occupies the Premises. Damage deposits will be held until repairs can be made. If the damage exceeds the amount of the damage deposit, Renter agrees to pay reasonable additional repair costs to bring damaged equipment back to working condition. Renter agrees to pay for damage to the Premises including spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces.

TRANSFER
This agreement cannot be transferred or assigned to any third party by either the Company or Renter without written consent of both Parties.

ARBITRATION
If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. This arbitration will take place in Hinds County, MS. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panel of arbitrators of the American Arbitration Association. Each party shall be responsible for its share of the arbitration fees in accordance with the applicable Rules of Arbitration. In the event a party fails to proceed with arbitration, unsuccessfully challenges the arbitrator’s award, or fails to comply with the arbitrator’s award, the other party is entitled to costs of suit, including a reasonable attorney’s fee for having to compel arbitration or defend or enforce the award. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $200.

NO WAIVER
The failure of either party to exercise any power given any party hereunder or to insist upon strict compliance by either party of its obligations hereunder, shall not constitute a waiver of either party’s right to demand exact compliance with the terms of this Agreement.

CAPTIONS
Captions and headings throughout this Contract are for convenience and reference only, and they shall not define, limit, modify or add to the interpretation or meaning of any provisions of this Contract or in any way affect the scope, intent or effect of this Contract.

MISCELLANEOUS
Licensee shall comply in all respects with all federal, state, county, city, or other local laws, regulations and ordinances and all rules and regulations of any governmental authority, in connection with this Agreement.

LAW TO GOVERN
This Contract shall be construed and interpreted under the laws of the State of Mississippi. The parties hereby agree that the laws of the State of Mississippi shall govern this Agreement.

ENTIRE AGREEMENT
This Agreement incorporates the entire understanding and agreement between Company and Renter. There are no collateral agreements, reservations, or understandings between theRenter and Company, either express or implied, oral or written, except as specifically set forth herein. No modification to this Contract shall be binding unless it is reduced to writing and signed by both the Renter and Company. This Contract may not be changed or terminated orally.

If any part, term, or provision of this Contract is to any extent declared unenforceable or illegal by a court, board or other tribunal of competent jurisdiction, the remainder of this Contract shall not be affected, and each part, term or provision of this Contract shall be valid and enforceable to the fullest extent permitted by law.  Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The following signatures constitute a legal and binding Agreement between Renter and Company.